Creating a training session

Virtual Classroom - Logitech Brio
Ecce
Ecce

Creating training session

Creating a new training session is as easy as 1, 2, 3. And after you have created it, you can start inviting your students.

Virtual Classroom - creating new session

Steps

Please follow these steps or watch the short tutorial movie.

  1. Give your session a name (students will see this in their invitation)
  2. Select the course and lesson for this training session
  3. Add the start date and time
  4. Estimate the duration of the session and the number of participants (this doesn’t influence the training session, but allows us to reserve enough (global) bandwidth for you).

Inviting students

To invite students, please add their email addresses. You can add as many addresses as your package allows. All students will receive an automatic invitation email when you save the Session.

When you want to add these email addresses later, the application will only sent the invitation to the newly added students. 

 

Adding host

We highly recommend to do this. It’s a great new feature.

By adding a host you can help less experienced trainers. It also helps to manage the workload during a training session.

In this tutorial you see this in more detail.

 

Changing trainer

By default you are the trainer. However, it’s possible to change the trainer for the session. Please click the View icon again and go to the tab ‘Trainer’.

You can select any trainer you have registered in our system (not a trainer who is not registered). The trainer will receive an email with all the Session details.

If you have any question about this topic or you need any other type of support, please contact our Support Team.

Developing your script / slideshow

Virtual Classroom - Logitech Brio
Helen
Helen

Developing your script / slideshow

A good training ... it's all about a good preparation.

Johan Jongkind

With all your components ready now, it’s time to create the slideshow (or the script, as quite a few people call it). 

An important part of the perfect online training is getting the content and the interaction with your students right. You can finetune this in the slideshow creation process.

 

Easy steps

Virtual Classroom - Slideshow

Creating a slideshow is very easy and intuitive. Please follow these simple steps or look at the short tutorial movie.

  1. Give the slideshow a name
  2. Select your content and drag it to the each step
  3. Select the screen where you want to show each item … ready!
 

Things to know

We added some extra smart things that you should know.

  1. Multiple content items possible
    Sometimes one screen is not enough, no problem. It’s possible to show content on each of your presentation screens at the same time. Just continue adding content to each step and select the various screens.

  2. Permanently lock item
    If you want a slide to visible during the whole of your session? Or you want to show the theme of your training continuously on one your screens, no problem. Just select that item and lock it permanently with the special button. It will be visible until you unlock it.

  3. No screen selection for popups
    Popups always appear as popups (also because the student has to interact with them). Therefore you can’t select a screen for them.
    The results will always appear on the main screen, clearly visible for everyone.

  4. Select department recommended
    If your company has decided to create multiple departments, please do not forget to select your department before saving the slideshow. Otherwise it will be visible to everyone in the company.

If you have any question about this topic or you need any other type of support, please contact our Support Team.

About courses and lessons

Virtual Classroom - Logitech Brio
Helen
Helen

About Courses and Lessons

You can structure your training program using courses and lessons. One course can consist of various lessons and you can give each lesson an order. You can create as many as you want.

It’s very easy to do, please look at this little tutorial:

Note:

Each user has to create at least one course and one lesson as this is used when a training session is created.

If you have a question about this topic or you need any other type of support, please contact our Support Team.

Creating your interaction tools

Virtual Classroom - Logitech Brio
Helen
Helen

Creating your interaction tools

Given an online training to 8 to 15 students requires good training management: interactive tools are an essential part.

Tools

We offer the following tools:

  • Post-its
    Get feedback from all students on an open question and interact with them. All Post-its will be shown on the main screen instantly and can be saved to revisit them later in the training.
  • Polls/Percentage Polls
    Get feedback on a closed question; the results will be shown immediately on the main screen.
  • Downloadable content
    Students can download the training syllabus, a video or any other file to be used during or after training.
  • Soon to be added
    We will be adding tools all the time. If you have any specific requests, please let us know.
Virtual Classroom - Templates interaction elements
At the moment, we have four templates: Post-it, 2x Polls and Downloadable Content

 

Creating these items is very easy. Please take a look at our tutorial movie:

If you have any question about this topic or you need any other type of support, please contact our Support Team.

Input your content

Virtual Classroom - Logitech Brio
Helen
Helen

Input your content

You can tailor your training in many ways. We always compare it to developing a normal presentation: what is the best content for your audience and how can I interact with them in the best possible way.

 

Being at different locations, sometimes even different countries or continents, this adds one extra layer of challenges. For a good training, interaction with students is key. But you don’t want all students in the virtual classroom talk or respond at the same time.

Options

The following options are available for you:

  • Building blocks
    Upload all elements separately. This is a little more work but allows you to finetune your training in various ways. You can insert various interactive tools and also during the training it is slightly easier.
  • Quick and easy
    Upload your Powerpoint file*. During the training you can show the full presentation or specific parts.
Virtual Classroom - Input content

You can upload the following files:

  • Images … jpg and png files, preferably with a 16:8 ratio (= ratio of the presentation screen)
  • Videos … mpeg and mov files, preferably compressed to limit download time for students (we always use the free software program Handbrake (link) for compression
  • Powerpoint & PDF … at the moment the application only shows the full pages **
  • Soon to added: Google Presentations

* Note:

Regarding Powerpoint, currently only the full pages are shown, not yet the animations and videos. It’s a priority for us to add this very soon, however the required plugins are not available for us yet.

** Note:

There is another way to show a Powerpoint presentation during a training using the Share Screen function during the training. This will also show the animations and videos. Please look here for more information on this feature.

If you have any questions about this topic or you need any other type of support, please contact our Support Team.

General overview Virtual Classroom

Virtual Classroom - Logitech Brio
Helen
Helen

General overview Virtual Classroom

It’s our goal to keeps as easy-to-use as possible, so it’s accessible for everyone. We welcome any suggestions.

Two areas

In the “backend” you will prepare your training. In the Classroom (the “frontend”) you will give the training. Both trainer and student see exactly the same in the classroom; the trainer just has some extra buttons.

Virtual Classroom - Backend and Frontend

Backend

To make things easy, we have divided this in the following sections:

  • Input … to input your images, videos and (Powerpoint) documents
  • Create … to create your interactive tools and your training
  • Sessions … to create new sessions and invite students

Please note that Team Managers have an extra option: “Manage” … to add trainers and some stuff to manage the application.

Invite students

This is very easy and can be done in two ways:

  1. using our application … in each Session, you will able to invite students and emails will with all details will be sent automatically by our application
  2. copy the URL … in each Session, the URL is given to the classroom; just copy-paste this into your own emails or system

 

Virtual Classroom, the frontend

This is where the magic happens:-)  

As said, both trainer and students see the same classroom. When the trainer is ready, he/she will open the classroom and all students will ‘enter’: their webcam recording is shown in the special webcam bar and visible to all people participating.

If you have any question about this topic or you need any other type of support, please contact our Support Team.

Required hardware

Helen
Helen

Required hardware for Virtual Classroom

From the starting point, our goal was to keep the hardware as easy as possible, so the application is easy to use, flexible and accessible for everybody.

You only need a laptop, Logitech Brio webcam and a green screen to start using the Virtual Classroom.

Greenscreen

No need to create a professional green room area. With this (Konig) Background Cloth and (Falcon Eyes) Background System you can create the perfect setup. 

We have also opted for the Cloth version as it is easy to setup, store and carry with you.

Important:

  • When the trainer is behind the (virtual) presentation table in the Virtual Classroom, the 3 x 3 meter green Background Cloth is sufficient
  • When the trainer wants to be fully visible and ‘walk’ in the Virtual Classroom, we recommend the 3 x 6 meter version

Logitech BRIO webcam

We have selected the BRIO for a number of reasons:

  • Video quality (4K resolution)
  • Video adjustment (HDR technology automatically adjusts the brightness)

Important:

  • Little tripod/light stand is required to position the BRIO at the right height and angle (positioning it on top of your laptop screen will not give the desired effect)

For your convenience

These products are widely available on the internet. 

For your convenience (all products sold at one place, quick delivery), we have selected the well known internet store Coolblue

  • Bresser BR-9 Background Cloth 3 x 4m: link
  • Bresser BR-9 Background Cloth 3 x 6m: link
  • Falcon Eyes Background System: link
  • Logitech BRIO: link
  • Rotolight Compact Light Stand: link

Installing the Brio webcam

Virtual Classroom - Logitech Brio
Helen
Helen

Installing the Brio webcam

The Logitech Brio is an essential camera for our system. We highly recommend this camera because of its high resolution and excellent colour correction.

This is how you install the Logitech Brio webcam (Windows 10 computer):

  • Connect the cable to the computer
  • Please give the camera a few seconds to enumerate in the operating system (note: USB 3.0 preferred)

Start the Virtual Classroom application and select/create a Session to test the camera. The LEDs on the camera will light when streaming.

FAQs

If you have plugged BRIO into a USB port, and even after several minutes the device is not recognized in the system or not showing up in your applications, please try the following to ensure whether it is a connection issue rather than problems with your hardware:

  • Check your setup … are all cables and connections plugged in tightly?
  • Try a different USB port … sometimes a USB port on the host computer running the video conferencing software may have an issue
  • Try a different computer … does the BRIO work fine on another system?
  • If BRIO is connected through a USB hub or extender, try plugging directly into USB port … some external hubs or extenders may not have adequate power or specifications to support BRIO.

 

Next step: check the Device Manager

For Windows, open Device Manager to check that the Windows driver of the BRIO is properly installed. 

Device Manager in the Windows Operating Systems allows users to view and control the hardware attached to the computer. When a piece of hardware is not working, it may not be listed or may show a yellow exclamation point next to the identified hardware to indicate there is an issue

Device Manager

You can access Device Manager by:

  • hitting the Windows Start then 
  • typing “Device Manager” in the search bar to the right of the start icon.

Open “Imaging Devices” and confirm if Logitech BRIO is listed. 

If not listed:

  • Try a different USB port
  • Check if Windows Update is enabled.
    Windows Update is a Microsoft Service which automatically downloads and installs updates over the internet to the operating system.
    You can access Windows Update by selecting the Windows start icon and typing in Windows Update in the search field.Windows Update settings is controlled by the Administrator of your system, so if you are working in a professional environment, you may need to contact your IT department. 

If Logitech BRIO is listed but has a yellow exclamation point, then try the following:

  • In Device Manager, right-click on BRIO/UNKNOWN device with the yellow exclamation icon, and select Update Driver.
  • In the Update dialog, select Update Driver.
  • Select Let me pick from a list of available drivers on my computer.
  • Check Show compatible hardware (if not checked), then select USB Video Device (not Logitech BRIO), from the list.
  • Click Next.

NOTE: If a list of categories is shown instead, select Imaging Devices, then USB Video Device.

If Logitech BRIO is listed without a yellow exclamation point, please then try the following to make sure the latest updated driver is installed:

  • In Device Manager, right-click on BRIO device, and select Update Driver.
  • In the Update dialog, select Update Driver.
  • Select Search automatically for updated driver software
  • Select the Logitech BRIO driver that is listed

No additional software is required to run BRIO. We do offer optional applications that allow you to configure settings to your liking or provide additional functionality, such as our Camera Settings Application. Again, this is optional software for your convenience.

One exception is if you are running the Brio webcam with Windows 7. Because Windows 7 does not support USB 3.0, you will need a driver. Windows Update should provide this driver, just make sure Windows Update is enabled on the computer.

We do not recommend using a USB hub if you’re out of USB ports or to extend the distance between your BRIO webcam and your computer. This applies to both USB 2.0 and 3.0 hubs. Using a hub can severely degrade the signal integrity and affect the overall performance of your BRIO webcam.

If your camera output appears blurry or the focus will not resolve to a clear, non-blurry image, try to trigger the “autofocus” – hold your hand in front of the lens and then remove it. The focus on the camera is automatic and should adjust itself.

If there are any issues during the installation process, please contact our Support Team.